How to use FLTControl
Everything you need to run a fleet — from onboarding a driver to getting paid with Moolre. Pick a guide below, or sign in to follow along in your own dashboard.
For fleet operators
Admins and staff running an organisation.
Getting startedDrivers & vehiclesInvoices & paymentsWallets, bonuses & car loansOrganisation wallet & payoutsReports & settings
Getting started
Set up your fleet and understand who can do what.
Your first 10 minutes
- Add your drivers under Fleet → Drivers, then add your vehicles under Fleet → Vehicles and assign them.
- Set your fees and billing under Admin → Settings before you send the first invoice.
- Send an invoice, then watch it get paid — the driver pays from their phone and their wallet updates automatically.
Roles at a glance
- Super Admin — the platform owner; sees every organisation, approves new sign-ups, sets global fees and gateways.
- Admin — runs one organisation: drivers, invoices, wallets, payouts, reports.
- Staff — day-to-day operations with a narrower set of permissions.
- Driver — uses the mobile driver portal to see invoices, pay, and track their wallet.
Drivers & vehicles
Onboard people and cars, and stay on top of compliance.
Drivers
- Add a driver with their name, phone and date of birth — a login is created for them automatically.
- Drivers sign in on their phone with their number + date of birth, then confirm a one-time code (OTP) the first time.
- Open any driver to see their wallet, invoices and full activity in one place.
Vehicles & compliance
- Add vehicles with registration, make and model, and assign them to drivers.
- Record insurance, roadworthy and registration expiry dates — the Compliance page flags what is expiring or overdue.
- Schedule maintenance and let the system raise alerts when service is due.
Invoices & payments
Bill drivers, collect online with a payment gateway, or record cash.
Creating invoices
- Create a single invoice, or use Bulk create to invoice many drivers at once.
- Each driver is emailed their invoice and sees it in their portal, with a Pay button.
- Any wallet credit a driver already has (earnings or bonus) is applied to new invoices automatically.
Getting paid
- Drivers pay online by mobile money — checkout runs on Moolre Collections and settles the invoice automatically.
- You can also record a cash, bank-transfer or waived payment manually from the Payments page.
- Use the period filter on the Payments page to see collected, outstanding and overdue for any date range.
Wallets, bonuses & car loans
Track what each driver earns, owes and is owed.
Driver wallets
- Every driver has a wallet showing what they owe (outstanding), their earnings (income) and their bonuses.
- Add income or bonuses to a driver — one at a time or in bulk — and set up bonus tiers by trips completed.
- Credits auto-apply to unpaid invoices; only real gateway funds can be paid out.
Work-and-pay car loans
- Run hire-purchase loans with daily or weekly remittance and a repair fund.
- Send drivers a daily remittance statement or a weekly loan statement by email.
- Track each loan’s balance, weeks remaining and repair-fund position.
Organisation wallet & payouts
Top up, pay drivers and owners, and reconcile.
Money in
- Deposit into your organisation wallet — the fee preview shows exactly what will be charged before you pay.
- Deposits run through your configured gateway.
Money out
- Pay drivers or owners straight to mobile money or bank using payment disbursements — no OTP dance required.
- A payout is created as pending and confirmed automatically when the gateway settles it.
- Reconcile, adjust and review every transaction from the wallet’s Transactions tab.
Reports & settings
See the numbers and configure the platform.
Reports
- Cash position, outstanding liability and payout liability at a glance.
- Platform revenue (Super Admin) separates what FLTControl keeps from pass-through gateway fees.
Settings
- Set platform and gateway fees, choose your payment gateway, and toggle features on or off.
- Upload your logo and brand colour so the portal and emails match your fleet.
- Turn SMS one-time codes on for driver login once your SMS is configured.
For drivers
Using the mobile driver portal.
Logging in
No password to remember.
How to sign in
- Use your phone number (or email) and your date of birth — no password needed.
- The first time, we send you a one-time code by SMS and email; enter it to confirm it’s you.
- After that, you sign in with just your number and date of birth.
Paying an invoice
Pay from your phone in seconds.
Make a payment
- Open Invoices and tap Pay on the invoice you want to clear.
- Pay the full amount or a part of it, then complete the mobile-money checkout (powered by Moolre).
- Your invoice is marked paid and your balance updates automatically — no need to send a screenshot.
Your wallet & bonuses
Everything you owe, earn and are owed.
Understanding your wallet
- Outstanding is what you owe on invoices; Earnings and Bonus are what you have on account.
- Your earnings and bonuses are applied to your invoices automatically.
- When you have a withdrawable balance, you can request a payout to your mobile money.
Statements & car loan
Keep track of remittance and your loan.
Statements
- You receive a daily remittance statement by email showing what to remit that day.
- If you’re on work-and-pay, you also get a weekly loan statement.
Your car loan
- The Loan tab shows your total loan, how much you’ve paid, and weeks remaining.
- It also tracks your repair fund contributions and balance.